Vulnerable Sector Process and Volunteer Checklist

Aug. 24, 2024

BEFORE YOU VOLUNTEER!

TASKS TO COMPLETE:

Register with COLGHA through RAMP registration. HERE
Submit an up to date VSC through the Centralized Screening Portal. HERE
Complete and submit your Respect in Sport for Activity Leaders. HERE
Obtain all certifications required for your position.
Email collingwoodgirlshockey@outlook.com with your full name, team(s) you are helping with (ie. U9 Silver), position with the team (ie. Head Coach, Manager, Staff) and an up date on your completed TASKS!

COLGHA Volunteers!

COLGHA is no longer responsible for accepting and housing Vulnerable Sector Checks. We are however responsible in making sure ALL Lightning VOLUNTEERS have completed the new centralized process. Any delay in VSC Submission will result in DENIED ROSTERS and an extreme delay in season startup. If you are thinking of becoming a volunteer for the 24/25 hockey season, we strongly encourage you to begin and complete this process over the summer.

Please read the following message from the OWHA and read through the instructions document (link available) at the bottom of this message.

If you are unsure what year of your VSC you are in and think it may still be valid, please reach out to Rob Cranston, colgha.safety@gmail.com

The process for the Vulnerable Sector Checks will be Centralized for all Team Staff for the 2024-2025 season to:

• ensure all screening is being done.

• reduce number of screenings where individuals are changing and/or participating in multiple Associations.

• provide a safe hockey environment.

Eligibility to Coach

It is imperative for all Team Staff to ensure their Vulnerable Sector Check is completed to be eligible as a Team Staff on an OWHA team and to participate in programs both on and off the ice. This includes having a valid Vulnerable Sector Check and the Screening Declaration Form.

The following individuals who are associated with the OWHA must adhere to the OWHA Screening Policy:

• Team Staff including head coaches, assistant coaches, trainers, assistant trainers, managers, staff, skills coaches, dressing room monitors and third-party skills coaches

All VSC Documents must be submitted and verified through the

Screening Submission Portal

• If the Team Staff is deemed ineligible through review of their VSC or Screening Declaration form, they will be notified.

Before entering the Screening Submission Portal, please ensure you are ready with the necessary documentation.

You will need your:

• Hockey Canada Registry (HCR) Number; AND

• Vulnerable Sector Check (PDF) AND Screening Declaration Form (PDF); OR A receipt from your local Police station, showing your request for your Vulnerable Sector Check (PDF) AND Screening Declaration Form (PDF)

Please Note:

1. All documents must be in PDF format to be accepted. Pictures, images and other formats are not accepted.

2. For the 2024-2025 season, copies of a Vulnerable Sector Check from 2022-23 or 2023- 24 AND Screening Declaration Form (PDF) will be accepted. Both documents must be submitted.

If your VSC was validated as an on-ice official during the previous season, and you are in a Team Staff position for the upcoming season, please screening@ohf.on.ca to have your VSC validated as a team staff.

HOW TO CREATE / ACCESS YOUR HCR 3.0 PROFILE

1. Go to: https://hcr3.hockeycanada.ca/

2. On the log in page, click “Sign Up”

3. Sign up with the email you wish to use for your account.

4. The system will prompt you to complete your account information - please complete all the required field, then click “Sign Up”

5. The system will require a 6-digit verification code. You will receive an email with this code. (NOTE: Please check your Junk Mail for an email form HCR Hockey Canada, if you do not see this email in your inbox)

6. Once you have completed the set up, you should be able to log into your account by entering your email address and password you created. If you have any questions, pertaining to this information, please email screening@ohf.on.ca